ROTACHROM TECHNOLOGIES LLC
Company name: RotaChrom Technologies LLC
Registered seat: 6000 Kecskemét, Trafó utca 1., Hungary
Phone number: +36 70 8856922
Data management representative
Name: CEO László Madarász Address: 6000 Kecskemét, Trafó utca 1., Hungary Email address: email@example.com
Purpose of data management
Scope of managed personal data
In relation to the analysis of the usability and quality of the website, we manage the following data, in particular („Data regarding browsing and website using habits”):
Please note that we will delete or anonymize any personal data in your messages sent to us, regarding to which we do not have legal basis or data management purpose.
For establishing and keeping contact with you („Contact data”):
• your name and company name necessary for your identification;
• your email address, Skype contact information necessary to contact you and for the communication regarding the agreement among distant ones;
• your phone number;
• your country and state for keeping contact and preparing an agreement.
Providing these data is voluntary, but without it, we will not be able to contact you and keep contact with you. By providing your data you declare your express intention that RotaChrom should contact you with its business offers.
Duration of data management
• We keep data regarding browsing and website using habits for a maximum of 1 year after the visit of the website.
• We keep contact data for a maximum of 3 years after the last communication with you.
Legal basis of data management
Your consent in accordance with GDPR paragraph 6 article (1) point a) is made:
• in relation to the communication with you.
You are entitled to retract your consent at any time. Retracting the consent will not affect the legality of data management based on consent, prior to the retraction.
In accordance with GDPR paragraph 6 article (1) point b) it is necessary for the execution and preparation of an agreement:
• In case you are our customer and you wish to employ a service provided by us or you contact us.
Furthermore, the legal basis of data management is the legitimate interest of RotaChrom in accordance with GDPR paragraph 6 article (1) point f):
• According to the standpoint of RotaChrom, the analysis of the usability and quality of the website is also based on a legitimate interest.
RotaChrom, in the course of considering legitimate interest, has taken into consideration your interests, the possible extent of damnification of your rights and freedom caused by our data management, and has taken into account the organizational structure and operation of RotaChrom. The standpoint of RotaChrom is that this data management, necessary for you to be able to visit our homepage and use the functions offered by the homepage and other amenities offered by third parties, considering the guaranties assured by RotaChrom, does not restrain your individual rights out of manner.
You can read more about cookies and other technologies required for the proper functioning of the site in the Cookie Information.
Access to data
Within RotaChrom, the Sales Department, Technical Customer Support Department and the Organizational Department have access to your data on a need-to-know basis.
Data transmission, the providing of data
As part of the cooperation program described on this website for optimal product selection in consideration of customer requirements and needs, RotaChrom Technologies LLC will transfer the personal data collected on this website to Heidolph Instruments GmbH & Co. KG, Ludwigsplatz 8, 93309 Kelheim, Germany, www.heidolph-instruments.com. Heidolph Instruments GmbH & Co. KG uses the personal data provided to them for the purpose of carrying out pre-contractual measures (Art. 6 para. 1 b DSGVO), such as preparing quotations, as well as to protect its legitimate interests (Art. 6 para. 1 f), such as direct advertising. We are entitled to transmit your “Contact data” to the contractual, regional agent or distributor of RotaChrom, in case the agent or distributor shall contact you in the given geographical area.
According to the governing data protection legislation, you are entitled to: (i) request an access to your personal data; (ii) request the correction of your personal data; (iii) request the deletion of your personal data; (iv) request the restriction of the management of your personal data; (v) request the provision of data portability; (vi) object to the management of your personal data (including objection to profiling and other rights regarding automatic decision making). Thus you are entitled to
I. Right of access You are entitled to get feedback from us regarding whether a management of your personal data is going on, and if such data management is going on, you are entitled to get access to your personal data. Access right extends also to the following information: purpose of data management, categories of managed personal data, receivers or categories of receivers to whom or to which the personal data have been or shall be provided. You are entitled to request a copy of your personal data subject of data management. In case of requesting further copies, we are entitled to charge a reasonable fee based on the administrative expenses.
II. Right of correction You are entitled to have inaccurate data concerning you corrected upon your request. You are entitled, depending on the purpose of data management, to request the completion of incomplete personal data, including their completion by completion declaration.
III. Right of deletion (right to be forgotten) You are entitled to have the personal data concerning you deleted upon your request, and we might be obliged to delete such personal data.
IV. Right to restrict data management You are entitled to have the management of your personal data restricted upon your request. In such case, we label your data and we can use them solely for determined purposes.
V. Right of data portability You are entitled to get the personal data concerning you provided to us by you in a structured, widely used, machine-readable format, furthermore, you are entitled to forward these data to another data manager without our prevention.
VI. Right of objection: You are entitled, by reasons related to your own situation, to object to the management of data provided by us, in which case we may be demanded to cease the management of your personal data. In case you are entitled to the right of objection and you exercise this right of yours, we shall not manage your data for these purposes. Exercising this right does not involve any cost.
You are not entitled to this right, especially if the management of your personal data is required for taking steps before contracting or for the execution of an already valid agreement.
Your possibilities for legal remedy
You can exercise your rights by directly contacting us via our contact information above.
In case of an assumed violation of your rights, you can present a complaint to the National Authority for Data Protection and Freedom of Information (address: 1125 Budapest, Szilágyi Erzsébet fasor 22/C., Phone number: +36-1-391-1400, fax: +36-1-391-1410, e-mail: firstname.lastname@example.org).
Obligation for notification and action
Unless otherwise requested, we inform you in an electronic way within a maximum of one month after the receipt of the request about the measures taken in relation to requests regarding your rights and legal remedy possibilities. If necessary, this deadline can be extended by two additional months, regarding the complexity of the request and the number of requests. We shall inform you about the extension of the deadline, specifying its reasons, within one month after the receipt of the request.
An oral information may also be provided upon your request, in case you certify your identity in another way.
In case we do not act upon your request, we shall inform you about its reasons in a maximum of one month after the receipt of your request and about the fact that you can present your complaint to the National Authority for Data Protection and Freedom of Information and you can exercise your right to appeal to a court.
In exceptional cases, if we have reasonable doubt concerning the identity of the natural person presenting the request, we shall ask for further information required to confirm personal identity. This measure, in accordance with GDPR paragraph 5 article (1) point f), is required to promote the confidentiality of data management, that is to prevent any unrightful access to personal data.
Upon request we provide any information concerning your rights and legal remedy possibilities and the measures taken in pursuance of those. for free If your request is unequivocally unfounded or – especially by its repetitive character – excessive – regarding the administrative expenditures related to the provision of the requested information or orientation or to the taking of the requested measure – we shall charge a reasonable fee or we shall refuse the measure based on the request.
During the execution of its tasks, the Data Manager shall cooperate with the National Authority for Data Protection and Freedom of Information upon its request.
The Data Manager shall ensure the revision of the present regulation and its updating as required.
If the Data Manager whishes to carry out further data management other than the purpose of their collection, he shall inform the Data Subject, get their prior written consent, and provide them with the possibility to prohibit this data management.
The Data Manager is entitled to unilaterally amend the contents of the regulation; in such case, it is obligatory to inform the Data Subjects.
For matters not regulated by the present regulation the measures regarding data protection of the Hungarian law, especially the provisions of the Law on Informational Self-determination and Freedom of Information and of the GDPR, applicable as of 25th May 2018, shall govern.